HOURS OF OPERATION
Bylaws of the Cumberland County Library Board
Crossville, Cumberland County, Tennessee
ARTICLE 1 - ORGANIZATION AND POWERS
The Cumberland County Library Board (Board) is created
by the county legislative body of Cumberland County and shall consist of
not less than seven (7) nor more than eleven (11) members.
Not more than one (1) official of Cumberland County shall serve on this
Board (TCA 10-3-103). The Board shall recommend to the county
legislative body new members to fill vacancies. Effort
shall be made to have members represent various areas of the county, and
have the skills and qualities as outlined in the Tennessee Public
Library Trustees Manual.
1.2 Terms of Office.
All Board members shall serve for three (3) year
staggered terms. A Board member may serve two (2) consecutive,
three (3) year terms, but may be appointed again after being off of the
Board for one (1) full year.
1.3 Authority and Responsibilities.
The members of the Board shall organize by electing
officers and adopting bylaws and regulations. The Board has the
power to direct all the affairs of the library, including appointment of
a librarian who shall direct the internal affairs of the library, and
such assistants or employees as may be necessary. It may make and
enforce rules and regulations and establish branches of travel service
at its discretion. It may expend funds for the special training
and formal education of library personnel; provided, that such personnel
shall agree to work in the library for at least two (2) years after
completion of such training and education. It may receive
donations, devises and bequests to be used by it directly for library
purposes. It may hold and convey realty and personal property and
negotiate leases for and on behalf of such library. The Board
shall furnish to the state library agency such statistics and
information as may be required, and shall make annual reports to the
county legislative body (TCA 10-3-104).
1.4 Free to Inhabitants.
The library shall be free to the inhabitants of Cumberland County.
The Board may extend the privileges and facilities of the library to
persons residing outside of Cumberland County upon such terms as it
shall deem proper (TCA 10-3-107).
1.5 Penalties for Loss of Property.
The Board has the power to make and enforce rules providing
penalties for loss of or injury to library property (TCA 10-3-108).
1.6 Title to Property.
The title to all property acquired by the Board shall be taken in
the name of the county for the use and benefit of the library, and the
proceeds from all activities conducted by the Board or from any
disposition of its assets shall be taken in the name of the county for
the use and benefit of the library (TCA 10-3-110).
1.7 Regional Library Board.
Cumberland County is a member of the Falling Water River Region.
The county legislative body shall appoint two (2) persons to be members
of the Regional Board to serve for three (3) year terms. Members
shall be elected for no more than two (2) successive terms except upon
prior approval of the state librarian and archivist. Every member
of the Regional Board who is not an active member of the county Board is
hereby designated an ex officio member of the county Board (TCA
1.8 Open Meetings.
All meeting of the Board or of any committees of the Board are
public meetings and shall be held in compliance with Tennessee's Open
Meetings Law (TCA 8-44-102)
ARTICLE 2 - BOARD
2.1 Regular Meetings.
Regular meetings of the Board shall be held at time
and date determined in advance by the Board with at
least five (5) days notice given to the members.
2.2 Special Meetings.
Special meetings may be called by the Chair or upon
the written request of at least three (3) members of the
Board. At such meetings only matters of business
may be transacted as are stated in the call of the
A quorum for the transaction of business shall be a
majority of the duly qualified and acting members of the
Board (five members as long as there are nine (9)
members of the Board including Regional Board members).
Vacancies shall not be included in determining a quorum
of the Board.
For any motion or resolution to pass, there must be
a vote in favor by a majority of the then existing Board
or committee, not merely a majority of the members
present. All votes must be cast in person.
No telephone or electronic voting is permitted (TCA
8-44-108; Tennessee Attorney General Opinion No.
The library director will cause an agenda for all
Board and committee meeting to be prepared and sent to
all members of the Board or committee at least five (5)
days before a meeting. Any member of the Board has
an absolute right to have any item or resolution they
desire placed upon the advance agenda.
2.6 Order of Business.
The order of business at all meetings of the Board
shall be as follows unless changed by vote of the
members at any meeting:
(1) Call to Order.
(2) Approval of minutes of
(3) Motions from Committees.
(4) Library Director's Report.
(5) Assistant Library
(6) Regional Library
(7) Friends of the Library
(8) Report of Officers.
(9) Committee Reports.
(10) Unfinished Business.
(11) New Business.
2.7 Notice of Meetings.
Notice of all meetings shall be given by the Library
Director at least five days before the meeting to
include copies of all documents to be discussed at the
2.8 Robert's Rules of Order.
To the extent not covered in these bylaws,
Robert's Rules of Order, Newly Revised as contained
in the latest copyrighted edition shall govern the
proceedings of all meetings of the Board and all
ARTICLE 3 - OFFICERS.
3.1 Number and Election.
The officers shall be a Chair, Vice Chair, and
Treasurer to be elected annually from the members of the
Board. the election of officers shall be held at
the last regular meeting of the Board held before June
30 of each year with the new officers to take office
July 1 of each year. Officers shall serve for a
term of one year or until their successors are elected
The officers shall have the following duties:
(1) Chair. The Chair shall preside
at all meetings of the Board, authorize calls for
special meetings, appoint all committees subject to
ratification by the full Board, execute all
documents authorized by the Board, and generally
perform all duties associated with the office of
(2) Vice Chair.
The Vice Chair, in the event of the absence or
disability of the Chair, or of a vacancy in that
office, shall assume and perform the duties and
functions of the Chair until the Chair returns or
new Chair is elected.
The Treasurer shall make monthly financial reports
to the Board showing in detail all income and
expenses made from the funds budgeted by the county
approved library budget.
3.3 Secretary to the Board.
The Library Director shall appoint a secretary to
the Board and to all committees to keep true and
accurate minutes of all meetings of the Board and of all
committees. The secretary shall not be a member of
the Board or have a vote at any meetings but shall be
expected to attend all meetings.
ARTICLE 4 - COMMITTEES.
The incoming Chair shall nominate the members of all
committees and designate the Chair and Vice Chair of
each committee, subject to ratification by the Board.
The appointment of committees shall take place at the
last regular meeting of the Board held before June 30 of
each year with the members to take office on July 1 of
4.2 Composition and Term.
All standing committees, except for the Executive
Committee, shall consist of five (5) members who may or
may not be members of the Board. However, the
Chair and Vice Chair of all committees should be a
member of the Board. All standing committees shall
take office on July 1 of each year
4.3 Standing Committees.
The Board shall have the following standing
committees: Executive Committee, Nominating Committee,
Finance Committee, Services and Facilities Committee,
Archives Committee, and Reconsideration of Library
4.4 Other Committees.
The Board may have such other committees as it shall
determine from time to time, with the number of members
and duties to be decided by the Board in each case.
4.5 Executive Committee.
The Executive Committee shall consist of the Chair,
Vice Chair, and Treasurer, and shall be responsible for
any decisions concerning the library requiring Board
action in between meetings of the Board. Any
action taken by the Executive Committee shall be
reported to the Board at its next regular meeting.
4.6 Nominating Committee.
The Nominating Committee is responsible for
recommending to the Board persons to serve as members of
the Board or members of any committee. The
committee should present such manes to the Board by
March 1 of each year.
4.7 Finance Committee.
The Committee is responsible for working with the
library staff to prepare the library budget for each
year to be approved by the board for presentation to the
county budget committee. The committee shall also
work with the Treasurer to assist in preparing the
monthly financial reports to be presented to the Board.
4.8 Services and Facilities
The Services and Facilities Committee is responsible
for working with the Library Director and staff: to
design a planning process that fully meets the needs of
the library and the community; to prepare, review and
publish the library's vision and mission statement as
well as the strategic directions, plans and services of
the library; to design a process for monitoring and
assessing library performance; to review the status of
the condition of the building and grounds; and to review
and revise all library policies and recommend new
policies when needed.
4.9 Archives Committee.
The Archives Committee is responsible for working
with the Library Director, County Archivist, and staff
to review and recommend any changes in the operation of
the county archives.
4.10 Reconsideration of Library Materials
The Reconsideration of Library Materials Committee
is responsible for making recommendations to the Board
concerning any complaint made concerning materials in
4.11 Committee Powers.
No committee, except for the Executive Committee,
shall have other than advisory powers. Any action
recommended by such a committee shall be referred to the
Board for action.
ARTICLE 5 - LIBRARY DIRECTOR
5.1 Library Director.
The Library Director shall be appointed by the Board
and shall be responsible to the Board. The Library
Director shall be considered the executive officer of
the library and shall have charge of the administration
of the library and the archives under the direction and
review of the Board and subject to the policies
established by the Board. the Library Director
shall act as technical advisor to the Board. The
director shall be invited to attend all meetings of the
Board and committees, but shall have no vote.
ARTICLE 6 - GENERAL
The Chair of the Board or of any Committee may vote
upon and may move or second any proposal before the
Board or of any Committee.
6.2 Suspension of the Rules.
Any rule or resolution of the Board may be suspended
temporarily in connection with the business at hand, but
such suspension, to be valid, must be approved by a vote
of two-thirds of the members of the Board.
6.3 Amendments of the Bylaws.
These bylaws may be amended at any regular meeting
of the Board my majority vote of all members of the
Board, provided written notice of the proposed
amendments has been given to all members of the Board at
least five (5) days prior to the meeting at which such
action is proposed to be taken.
Bylaws of the Cumberland County Library Board, Cumberland County,
Adopted February 18,2014 / Revised January 20, 2015; May 19, 2015.